Keyboard Shortcut Keys

Shortcut

Description

Ctrl + A

Select all contents of the page.

Ctrl + B

Bold highlighted selection.

Ctrl + C

Copy selected text.

Ctrl + D

Open the font preferences window.

Ctrl + E

Aligns the line or selected text to the center of the screen.

Ctrl + F

Open find and Replace box.

Ctrl + G

Open Find and Replace dialog box with “Go to” tab.

Ctrl + H

Open Find and Replace dialog box with “Replace” tab.

Ctrl + I

Italic highlighted selection.

Ctrl + J

Aligns the selected text or line to justify the screen.

Ctrl + K

Insert Hyperlink.

Ctrl + L

Aligns the line or selected text to the left of the screen.

Ctrl + M

Indent the paragraph.

Ctrl + N

Opens new, blank document window.

Ctrl + O

Opens the dialog box or page for selecting a file to open.

Ctrl + P

Open the print window.

Ctrl + Q

Aligns the line or selected text to the left of the screen.

Ctrl + R

Aligns the line or selected text to the right of the screen.

Ctrl + S

Save the open document. Just like Shift + F12.

Ctrl + T

Create a hanging indent.

Ctrl + U

Underline the selected text.

Ctrl + V

Paste.

Ctrl + W

Close the currently open document.

Ctrl + X

Cut the selected text.

Ctrl + Y

Redo the last action performed.

Ctrl + Z

Undo last action.

Ctrl + ]

Increase selected text font size by 1 pt.

Ctrl + [

Decreased selected text font size by 1 pt.

Ctrl + Left arrow

Moves one word to the left.

Ctrl + Right arrow

Moves one word to the right.

Ctrl + Up arrow

Moves beginning of the paragraph.

Ctrl + Down Arrow

Moves end of the paragraph.

Ctrl + Del

Deleted a word to right of cursor.

Ctrl + Backspace

Deletes word to left of the cursor.

Ctrl + End

Moves the cursor to the end of the document.

Ctrl + Home

Moves the cursor to the beginning of the document.

Ctrl + Spacebar

Reset highlighted text to the default font.

Ctrl + 0

Toggles 6 pts of spacing before a paragraph.

Ctrl + 1

Single – Space lines.

Ctrl + 2

Double – Space lines.

Ctrl + 5

1.5 – line Spacing.

Ctrl + F1

Open / Close the Task Pane.

Ctrl + F2

Display the print preview.

Ctrl + F3

Cut selected text to the Spike. You can cut as much text as you want this way and it all accumulates on the Spike.

Ctrl + F4

Close the current document. You’ll be asked to save the document if you’ve made any changes.

Ctrl + F6

Go to the next open document window.

Ctrl + F9

Insert new Empty Field {} braces.

Ctrl + F10

Maximize document window.

Ctrl + F11

Lock a field so it cannot be edited.

Ctrl + F12

Open the Open window.

Shortcut

Description

Ctrl + Shift + L

Quickly create a bullet point.

Ctrl + Shift + F

Change the font

Ctrl + Shift + >

Increase selected font by 1pt up to 12pts and then increase font by 2pts.

Ctrl + Shift + <

Decrease selected font by 2 pts down to 12 pts and then decreased by 1pt.

Ctrl + Shift + *

View or hide non printing characters.

Ctrl + Shift + F1

To view Document in full screen.

Ctrl + Shift + F3

Insert the contents of the Spike. Performing this action also clears any text in the Spike.

Ctrl + Shift + F5

Opens the Bookmark dialog box

Ctrl + Shift + F6

Switches to anther open Microsoft Word document.

Ctrl + Shift + F8

Enable the Rectangular selection.

Ctrl + Shift + F9

Unlink a field.

Ctrl + Shift + F11

Unlock a field.

Ctrl + Shift + F12

Prints the document.

Shortcut

Description

Ctrl + Alt + 1

Changes text to heading 1.

Ctrl + Alt + 2

Changes text to heading 2.

Ctrl + Alt + 3

Changes text to heading 3.

Ctrl + Alt + F2

Opens the dialog box or page for selecting a file to open.

Shortcut

Description

Ctrl + / + c

Insert a cent sign.

Ctrl + ‘ + <Char>

Insert a character with an accent (grave) mark, where <char> is the character you want. For example, if you wanted an accented è you would use Ctrl+’+e as your shortcut key. To reverse the accent mark use the opposite accent mark, often on the tilde key.

Alt + F1

Jump to the next field if you’ve got fields in your document.

Alt + F3

Create an AutoText entry from selected text.

Alt + F4

Quit Microsoft Word. This closes all open documents (giving you the chance to save changes first) and exits Word.

Alt + F7

Find the next spelling or grammar error in your document.

Alt + F9

Toggle the display of a field’s code.

Alt + Shift + D

Insert the current system date.

Alt + Shift + T

Insert the current system time.

Alt + Shift + F1

Jumps to the previous field in your document.

Alt + Shift + F2

Save your document. If you haven’t saved your document previously, it opens the Save As window.

Alt + Shift + F7

Open the Translation pane.

Alt + Shift + F10

Display a menu or window for an available selection.

Alt + Shift + F11

Start the Microsoft Script Editor.

Shift + F1

Open Word’s “Reveal Formatting” pane, where you can see the character and paragraph formatting of whatever text you have selected.

Shift + F2

Copy selected text. It’s just like hitting Ctrl+C.

Shift + F3

Change the case of selected text. Pressing this combo repeatedly cycles through the following case styles: Initial Letter Case, ALL CAPS CASE, and lower case.

Shift + F4

Repeat the last “Find” action. This one’s handy because you can use it to browse search results without having the Find and Replace window or Navigation pane open.

Shift + F5

Jump the previous edit you made in your document. Press it again go one more edit back. Word remembers your last two edits. This works even after saving and closing a document, letting you return to where you left off when you open the document again.

Shift + F6

Go to the previous pane or frame.

Shift + F7

Open the thesaurus. If you have a word selected when you press this combo, Word opens the thesaurus and looks up the selected word.

Shift + F8

Reduce a selection. This works the same way as expanding a selection, but backward.

Shift + F9

Reveal a field’s code.

Shift + F10

Display a context menu. This works just like right-clicking.

Shift + F11

Jump to the previous field in your document.

Shift + F12

Save your document.

Shift + Enter

Create a soft break instead of a new paragraph.

Shift + Insert

Paste.

Function Keys

Description

F1

Open Help.

F2

Move text or objects. Select the text or object you want to move and then hit F2. Place your insertion point where you’d like to move the item and then hit Enter.

F3

Expand an AutoText entry. Type at least the first four letters in the name of your AutoText entry and then press F3 to expand it to the full text.

F4

Repeat your last action.

F5

Open “Go To” tab on the Find and Replace window. You can use this to quickly jump to a page, section, bookmark, and so on.

F6

Go to the next pane or frame in your Word window. You can use this to navigate the window without using your mouse.

F7

Open the Editor pane and start a spelling and grammar check.

F8

Enter Word’s selection mode and expand a selection. While in this mode, you can use the arrow keys to extend your selection. You can also press F8 up to five times to extend the selection outward. The first press enters selection mode, the second press selects the word next to the insertion point, the third selects the whole sentence, the fourth all the characters in the paragraph, and the fifth the whole document.

F9

Update a field. This is the same as right-clicking a field and choosing the “Update Field” command.

F10

Show key tips. Pressing this combo reveals single letter shortcuts you can use to access Word’s menu commands.

F11

Jump to the next field in your document.

F12

Open the Save As window.